PRIVACY STATEMENTS Introduction: A key part of Data Protection legislation is ensuring people know what information we hold about them and what we are doing with it. This is normally achieved by means of a ‘Privacy Notice’ or ‘Privacy Statement’. Under GDPR it is a legal requirement to include more details in these than has been the case in the past.
Under Data Protection legislation the church Charity Trustees of Javea International Baptist Church are the Data Controller and can be contacted by speaking to a member of the Leadership Team or emailing the Secretary at firstname.lastname@example.org We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate. Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest. Your name and contact details will be entered into our church database which is held on the church office computer which is password protected and accessed only by the Ministers, Church Secretary and Church Administrator. Your contact details will be removed from the database once you are no longer a member of the church – unless you ask to remain as one of our “church friends”. If you serve Javea International Baptist Church as a member of staff or in a key role then we will pass on your name and contact details to the Baptist Union of Great Britain and/or the East Midlands Baptist Association (of which we are members) to enable them to send you information relevant to your role. We will always ensure you are aware of what information is being shared with them and you will be able to decide which contact details are shared To enable us to provide adequate pastoral support to you and your family, one of the Ministers may record information which may be regarded as sensitive. This information will be stored (in password protected documents) on the church computer but the password will only be known by the Ministers/LT. This information will NOT be disclosed to anyone else without your consent. You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified. If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office
We would like to include your name and contact details in our Church Directory which will be distributed by email to all Church Members and in hard copy as appropriate. A copy will also be kept in the church office. We will not give copies of the Church Directory to anyone else. We will only include you if you give your specific consent for us to do so. If you are happy for your details to be included please indicate where asked to do so on the consent form. You can ask for all or any of your details to be removed at any time.
Privacy Notice when collecting information via our website
If you complete the ‘Contact Us’ form we will only retain your name and details for as long as is necessary for us to deal with your enquiry. We will NOT pass on your details to anyone other than the person (or people) in our church who are best able to deal with your enquiry. If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office.